Jobs

New Opportunities November 2017

  • Administrative Assistant
  • Part-time Bookkeeper

Administrative Assistant

Position Published 11/3/2017


 

We are seeking a reliable, energetic and flexible individual to fill the role of Administrative Assistant, providing reception, administrative services, and care for the facilities. The ideal candidate will be personable, friendly, and a great communicator with excellent teamwork abilities. They will demonstrate reliable, organized, detail-oriented work habits with the ability to handle different kinds of tasks and dynamic priorities. Experience with Excel, Database Management, WordPress/website administration, Google suite, and facilities management is highly desired. Experience working in a small business, nonprofit, or educational administration is an advantage but not essential if the candidate can demonstrate transferable skills.  Ideal qualifications include an Associate’s Degree (business major an advantage) and/or at least 3 years of administrative experience.

The position is 20 hours per week, and requires some flexibility for out-of-hours activities/communication as required for building management.  We are also seeking 10 hours per week of bookkeeping duties, and the right applicant could be considered for a combined role 30 hours/week as Administrative Assistant with bookkeeping duties.

Applications will be accepted until the position is filled. Please read the information below carefully and apply if you feel your experience and interest might be a fit for our organization.

Job Description: Administrative Assistant

This position works within the Administrative Office team to provide high quality reception and communication via phone and email with students, faculty, external stakeholders and the public; maintain a secure, professional facility and grounds; ensure accurate student and organizational records; and provide logistical and administrative support for the institute’s operations.

Key Selection Criteria

  • Friendly, responsive, professional reception manner
  • Efficient, accurate, attention to detail administrative abilities
  • Respectful, discreet care of confidential, sensitive information
  • Ability to handle multiple priorities and periods of high volume stress
  • Excellent communication to facilitate high-functioning teamwork and good team relationships
  • Collaborative, positive, solution focused attitude
  • Flexible and adaptive to changing priorities and task requirements
  • Accountable to responsibilities

Highly desirable

Nonprofit administrative work experience

WordPress/website design and maintenance competencies and experience

And/or

Quickbooks competencies and experience

Accountabilities:

  1. Provide high quality, responsive reception services in person, and by phone and email
  2. Maintain accurate student and organizational records, including tracking and document filing.
  3. Accept and process course registrations, tuition, and book sale payments
  4. Ensure clean, secure and professionally maintained facilities (oversee the cleaning contract, monitor the grounds, maintain tidy physical premises, and ensure well-stocked amenities, provide out of hours building emergency contact
  5. Coordinate room rentals and provide facilities support including room set-up, organize event catering, building key management, maintain online calendar, monitor and distribute technology resources
  6. Responsible for website and Social Media maintenance and updates – ensuring accurate, consistent  information and timely posting of events and updates
  7. Ensure accurate financial record keeping and budget tracking
  8. Other administrative tasks and projects as assigned

Reporting: This position reports to the President.

Application Process:

For an opportunity to be considered for this role, please submit a cover letter addressing the key selection criteria and your resume of relevant qualifications and experience. Qualified candidates will be contacted for an interview.  References will be required if candidate is shortlisted.

Applications accepted until position is filled. Compensation based upon experience.

Please send your complete application to pwi@processwork.org with “Administrative Assistant” in the email subject line.  Incomplete applications will not be considered. No phone calls please.

Compensation: $15 – 18 per hour, with the potential to grow into other roles within the organization

This position is 20 hours/week and includes vacation and sick pay following the probation period. Health benefits are not included at this time. Hours are required during the bulk of the daytime operation hours (10-AM to 6 PM) but require flexibility for occasional out-of hours communication and program facilitation. Additional hours are authorized as needed for various projects.

Bookkeeper

Position Published 11/3/2017


Bookkeeper – part-time

 

We are seeking a reliable, energetic and flexible individual to provide bookkeeping services for 10 hours per week. 

The ideal candidate will be personable, friendly, and a great communicator with excellent teamwork abilities.  They should enjoy working in a nonprofit, small team environment serving a community of students, faculty and the general public.  They will demonstrate reliable, organized, detail-oriented work habits with the ability to handle different kinds of tasks and dynamic priorities.

We are also seeking 20 hours per week of administrative support, and the right applicant could be considered for a combined role 30 hours/week as Administrative Assistant with bookkeeping duties.

Applications will be accepted until the position is filled. Please read the information below carefully and apply if you feel your experience and interest might be a fit for our organization.

Job Title: Bookkeeper

Basic Function: Organize and maintain the PWI Quick Books accounts and maintain organizational finances and accounts.

Key Selection Criteria

  • Bookkeeping competencies and experience
  • Quickbooks and payroll competencies
  • Efficient, accurate, attention to detail administrative abilities
  • Respectful, discreet care of confidential, sensitive information
  • Excellent communication to facilitate high-functioning teamwork and good team relationships
  • Accountable to responsibilities

Accountabilities:

  1. Accounts Receivable/Deposits
  2. Accounts Payable/Payments
  3. Payroll
  4. Month End Accounting
  5. Financial Reporting

Reporting: This position reports to the President.

Application Process:

For an opportunity to be considered for this role, please submit a cover letter addressing the key selection criteria and your resume of relevant qualifications and experience. Qualified candidates will be contacted for an interview.  References will be required if candidate is shortlisted.

Applications accepted until position is filled. Compensation based upon experience.

Please send your complete application to pwi@processwork.org with “Bookkeeper” in the email subject line.  Incomplete applications will not be considered.  No phone calls please.

 Compensation: $16 – 20 per hour, depending on experience

This position is 10 hours/week and includes vacation and sick pay following the probation period. Health benefits are not included at this time.